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3 Big Trends in Modernizing Meeting Room Resources

Smarter Meeting Room

Everyone has had to do the conference room shuffle at some point. While many meetings are planned ahead of time, they sometimes run over or don’t always last as long as they are scheduled. And still, other meetings happen in the moment where participants jump into whatever space is available. It’s a reality that makes finding and scheduling appropriate meeting spaces somewhat chaotic even with corporate calendaring tools and meeting room scheduling solutions. Modern meeting room setups also increasingly enable participants to connect to technologies wirelessly, instead of fumbling with messes of cables and switching inputs on in-room displays. Newer tools can also incorporate the physical aspects of the room into your meeting system, including lighting, window shades, and HVAC. And workplace analytics can help your team improve the planning of resources, in addition to providing new meeting performance analytics that can help your organization get more out of meetings at scale over time.

Huddle Rooms and Agile Meeting Spaces

The number of private rooms and office spaces is shrinking, while open office plans and concepts like hot-desking are quickly becoming the new normal. These trends have caused business leaders to get creative about how they design, equip, and allocate space for meetings and collaboration. Fully-equipped conference rooms are still in high demand, but more often than not, teams don’t require all the infrastructure and features of premium meeting spaces. Modern meeting strategies prioritize the features used most frequently to outfit things like huddle rooms and less conventional meeting areas.

Cloud Everything

Deploying a new device shouldn’t require local setup. Instead, IT managers are looking to cloud services that enable the ability to simply plug in a device, have it work, and push any updates out through the cloud to multiple rooms and setups at once. It’s a boon to teams who are already strapped for time and resources for other mission-critical tasks. What’s more, cloud-based meeting systems provide even greater opportunity for interoperability, which can enable customizations that improve the user experience for your organization’s specific needs.


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